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Erasmus study placements

Relevant documents and forms for those on Erasmus study placements abroad.

The information below is for all students who have been nominated for an Erasmus+ Study placement in the academic year 2021/22.

Completion of all the relevant documents is a compulsory part of your participation in Erasmus+. Failure to complete any item may have consequences for your grant payments, up to and including full repayment or withholding of funds. 

Document NameDescription and Action RequiredDue Date
Student Grant AgreementA contract which you must sign in order to qualify for an Erasmus grant. Personalised Agreement is sent to your UCL email address.Before first day of your placement.
Download and read this before signing your Grant Agreement. Before first day of your placement.
The Learning Agreement outlines the programme of study/work that you will follow. Your fully signed Learning Agreement must be returned to the Study Abroad Team by email within 1 week of your start date. 
Online Linguistic Support Language Assessment 

Start of placement Online Linguistic Testing for students where the main language of instruction isn't English with the exception of native speakers.

An email will be sent to you via email at the appropriate time providing a link to the online assessment form.  

Within 2 weeks of receiving link. Failure to complete this in time will cause the link to expire and your assessment licence may be lost. 

Confirmation that you have arrived and begun your placement. As soon as you arrive at your placement.
Learning Agreement Part 4- To be completed if/when you make changes to the course choices in your original learning agreement.As applicable throughout placement. 
Confirmation of the end date of your placement. At the end of your placement, a few days before departure. 
Online Linguistic Support Language Assessment 

End of placement Online Linguistic Testing for students where the main language of instruction isn't English with the exception of native speakers.

An email will be sent to you via email at the appropriate time providing a link to the online assessment form.  

Within 2 weeks of receiving link. 
Erasmus Online Report Form

Evaluative online report required by the European Commission.
Email sent to your UCL email account at appropriate time providing a link to the online assessment form. 

Within 2 weeks of receiving link. 
UCL Study Abroad QuestionnaireOnline questinnaire that must be completed by all students who spend part or all of the year abroad. Your questionnaire will be emailed to you directly near the end of your placement/s. Term 1 - Feb
Term 2 - July
Full year - July