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Attendance at UCL

The way UCL approaches attendance is changing. RegisterUCL is a new system being introduced to help you manage your attendance and maximise your chances for success.

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RegisterUCL is our new central student attendance system.

Using information from our timetable and our student record system, RegisterUCL provides a simple and quick way of recording student attendance.

The process for capturing attendance is currently manual with teaching staff having to complete online registers. However, we are in the process of installing card readers across UCL teaching spaces.

Once complete, students will be able to ‘tap in’ to lectures, seminars and other learning events with their student ID card. This will make it easier and faster to record attendance, reducing both paper waste and the chance of errors.

You’ll use your student ID card to tap a card reader, similar to how you use an Oyster card on London’s public transport. 

You will be able to use the card readers from the start of the 2021-22 academic year.

Tapping in at your lectures and classes 

Recording your attendance will be as simple as tapping your student ID card on the reader whenever you attend a timetabled class.

You will only need to tap your card once to register your attendance. You can tap your card from 10 minutes before the start time of a teaching event and no later than 10 minutes before the class ends.  

You’ll soon see card readers in UCL’s lecture theatres and classrooms, as these are currently being installed. You won’t need to use them until instructed to do so by your department. More detailed information will be shared with students before they are switched on.

Take a look at our frequently asked questions below for more information. 

Student Attendance Dashboards 

The RegisterUCL Student Dashboards will eventually allow you to see your own attendance figures in a handy online dashboard. However, the attendance data for our online teaching events will not appear until our online live teaching platforms (Zoom, Blackboard Collaborate) are integrated with RegisterUCL. For this reason, we have postponed the launch of the dashboards until they can provide you with a complete picture of your attendance record.

Why take attendance? 

Offering proactive support

We know that attendance is a good indicator of a student’s engagement. When students stop engaging with their studies, this might suggest poor mental health or other wellbeing concerns. Also, we know that there is a correlation between students’ engagement with their programmes and their overall success.

The new attendance system will be used to identify students who may be struggling early on. This will help faculties and departments and UCL Student Support and Wellbeing to be proactive in offering support to those whose engagement has fallen and who may be in need.

Through this early intervention, the hope is that more students will be able to continue attending and engaging with their programme and will have greater chances for success.

Visa responsibilities

On top of this, the system will facilitate UCL’s statutory reporting requirements, such as those to the Home Office for our students on a Tier 4 visa.

Read more about Tier 4 visa responsibilities.

Frequently asked questions 

Why does UCL record student attendance?

UCL is legally required to report non-engagement to the UK immigration authorities for our students on a Tier 4 visa. We also record attendance for all students in order to support student success and wellbeing. 

We know that attendance is a good indicator of a student’s engagement. When students stop engaging with their studies, this might suggest poor mental health or other wellbeing concerns. Also, we know that there is a correlation between students’ engagement with their programmes and their overall success. The new attendance system will be used to identify students who may be struggling early on. This will help UCL Student Support and Wellbeing to be proactive in offering support to those whose engagement has fallen and who may be in need.  

Are UCL students expected to attend every timetabled teaching event?

We encourage our students to attend all scheduled teaching events. This will give you the best chance of academic success.

Who has access to the student attendance data?

Academic staff, teaching administrators, department/programme administrators and Student and Registry Services staff will all have access to the student attendance data. Students will have access to their own attendance data.

Where can I view my attendance data?

Once the RegisterUCL Student Dashboard is live all students will be able to see their own attendance data. Attendance data from our online live teaching platforms (e.g. Zoom, Blackboard Collaborate and Teams) is not currently integrated with the dashboard. For this reason we have not launched the student dashboard yet. We will make the dashboard available as soon as it can provide you with a complete picture of your attendance. If you have any questions about your attendance please contact your personal tutor or teaching administrator.  

What safeguards are in place regarding student data?

The system will comply with General Data Protection Regulations (GDPR) and a full Data Protection Impact Analysis has been completed. 

Which teaching spaces will be fitted with card readers?

All UCL teaching spaces will be fitted with card readers and installed by the beginning of the Academic Year 2021-22.

How will I record my attendance at a teaching event?

By the start of the 2021-22 Academic Year all UCL teaching spaces will be fitted with card readers for registering attendance.  All you need to do to record your attendance is to tap your student ID card against the card reader at the teaching space. You do not need to tap out when you leave the class.

Do I need a different card to register attendance?

No, your student ID card will be used to register attendance. This is done simply by touching the card to one of the card readers located in each teaching space.

What happens if the electronic card reader in a teaching space is faulty or does not work?

Please inform the leader of your teaching event, during the class, so they can mark your attendance directly onto the system. If you are not able to tap your card via the card reader and do not inform the leader of your teaching event, the system will automatically mark you as absent. 

What happens if I’m late to a teaching event?

You can tap in from ten minutes before the start time of a teaching event and no later than 10 minutes before the class ends. You must tap in once during this time in order to ensure you are marked as present on the system. 

 

If I arrive earlier than the scheduled start time for my class can I tap in? 

You can tap in from ten minutes before the start time of a teaching event and no later than 10 minutes before the class ends.  

What happens if I forget or lose my student ID card?

Don’t worry! Simply inform the leader of your teaching event, during the class, so they can make sure your attendance is corrected on the system.

My classes take place back-to-back in the same room. Will I need to tap my student ID card for each class?

Yes, you need to record your presence at each individual teaching event. Please touch your card to the card reader at the beginning of each timetabled event, even if it is located in the same room as the event you have just attended.

How will the system work for online live teaching events (e.g. Zoom, Blackboard Collaborate)?

Attendance from online teaching events will be manually entered into RegisterUCL. You do not need to do anything to register your attendance online. 

 
Will the card readers be cleaned in light of covid-19? 

Yes, the RegisterUCL card readers will be regularly cleaned in line with UCL's enhanced cleaning regime.